Requirement: Must obtain an Adobe Acrobat Pro license.
1. Open the .pdf file.
2. Click 'All tools' on the menu bar.
3. Click 'Prepare for accessibility' on the left panel.
4. Click 'Check for accessibility'.
5. Click the 'Start Checking' button.
Once the check is complete, it will display the accessibility issues on the right panel, under 'Accessibility Checker'.
6. To view a complete report, click 'Open accessibility report' on the left panel.
It will display a detailed report on the right panel.
7. Fix accessibility issues.
8. Check the PDF with accessibility reader if it reads correctly.
9. Check the PDF in SortSite.
1. Check the 'Detailed Report' and look for the status that did not pass.
Example: Failed, Needs manual check, Skipped, etc.
2. Click the link under 'Rule Name' that has 'Failed' status to view the description of the issue.
The 'Create and verify PDF accessibility (Acrobat Pro)' page will be opened on your default web browser.
3. Follow the instructions on how to fix the issue.
1. Click 'Use print production' under 'All tools' and then click 'Preflight'.
2. Click the libraries dropdown menu and then select 'Acrobat Pro DC 2015 Profiles'.
3. Set to PDF/UA-1 entry.
3.1. Click the wrench icon.
3.2. Type 'ua' into the search textbox.
3.3. Click 'Set PDF/UA-1 entry'.
3.4. Click 'Fix'.
4. Locate the folder where you want to save the new PDF and then click Save
5. Check the PDF in SortSite.
1. Click 'View' → 'Read Out Loud' → 'Activate Read Out Loud' on the menu bar.
2. Click 'View' → 'Read Out Loud' → 'Read This Page Only' -OR- 'Read to End of Document' on the menu bar.
3. Listen to the accessibility reader.
4. To stop or pause reading, click'View' → 'Read Out Loud' → 'Pause' -OR- 'Stop' on the menu bar.
5. To deactivate reader, click click'View' → 'Deactivate Read Out Loud' on the menu bar.
The purpose of this technique is to show how purely decorative images in PDF documents can be marked so that they can be ignored by Assistive Technology by using the /Artifact tag. This is typically accomplished by using a tool for authoring PDF.
In PDF, artifacts are generally graphics objects or other markings that are not part of the authored content. Examples of artifacts include page header or footer information, lines or other graphics separating sections of the page, or decorative images.
Source: PDF4: Hiding decorative images with the Artifact tag in PDF documents
Video Tutorial: Converting Tags to Artifacts
1. Headers
1.1. Title of the PDF with multiple pages
This only applies to PDF with multiple pages and if title shows in all pages. The title should only be read by the accessible reader in the first page of the PDF. The title on other pages should be converted to artifact.
1.2. Page numbers
2. Footers
3. Decorative images
4. Lines used as separators
5. Tables used as layout
If you receive a Character Encoding error (see below) when checking accessibility, you can ignore the error.
After you run accessibility on the pdf and resolved the other errors, you can ignore the Character Encoding error by :
1. Right clicking on the error.
2. Choose 'Skip Rule'.
3. Run Sortsite on the pdf to verify that it passes accessibility with zero errors.
Combine accessible PDFs by chapter and by course.
1.1. Right click on the file and select 'Duplicate'.
1.2. Rename the file with the following format.
By chapter: IC#_Ch#_RPs.pdf (i.e.: IC1_Ch3_RPs.pdf)
By course: IC#_RPs_all.pdf (i.e.: IC1_RPs_all.pdf)
2. Open the renamed file.
3.1. Click the page icon.
3.2. Right click on the page thumbnail and then select 'Insert Pages' → 'From File...'.
3.3. Select the files needed to be inserted and then click the 'Select' button.
3.4. Select the location where the PDFs needs to be inserted.
3.4.1. Click the 'Location' dropdown and select one of the options.
3.4.2. Enter the page number into the 'Page' textbox.
3.4.3. Click the 'OK' button.
4. Check the order of Resource Pages.
Compare the file you are working on with the original file (from Google Drive or Static Server). Re-arrange the page thumbnails and update page numbers if needed.
5.1. Click on the page thumbnail that needs to be moved.
5.2. Drag the page thumbnail to the desired location.
6.1. Click on the page thumbnail and press 'Command' and 'A' on the keyboard to select all the page thumbnails.
6.2. Right click and select 'Page Labels...'.
6.3. Update the 'Page labels' settings.
6.3.1. Click 'All' under 'Pages.
6.3.2. Enter '1' into the 'Start' textbox.
6.3.3. Click the 'OK' button.
7. Check for accessibility and fix issues if needed.
8. Save.
This is an example of an accessible Tools and Topics PDF.
Tools and Topics is divided into 4 sections. See image below for the reading order.
Non-math related illustrations are considered Artifacts.
1. Click the 'Content' tab.
2. Locate the image.
3. Right click and then select 'Create Artifact ...'.
1. Notification from Production/Writers about the updated file (process to be determined).
2. Delete the old version from the Google Drive - Non Accessible Original PDFs folder.
2.1. Go to the Non Accessible Original PDFs folder in Google Drive.
PATH: DDD-Tech Team → Accessibility & WCAG → IC PDFs → Non Accessible Original PDFs → IC# non-accessible Pdfs → Folder
2.2. Delete the file that needs to be updated.
3. Update file in the Google Drive - Non Accessible Original PDFs folder
3.1. Download the updated file (location/proces to be determined).
3.2. Go to the Non Accessible Original PDFs folder in Google Drive.
PATH: DDD-Tech Team → Accessibility & WCAG → IC PDFs → Non Accessible Original PDFs → IC# non-accessible Pdfs → Folder
3.3. Upload the new file.
4. Convert the file to an accessible PDF.
5. Update the by Chapter and by Course Accessible PDF if needed.
If the pdf is a Resource Page, you will need to update the by Chapter and by Course.
If the pdf is a Tools and Topics, you will need to update the by Chapter.
6. Update the file in the Google Drive - Accessible Final IC PDFs folder with the updated accessible version.
PATH: DDD-Tech Team → Accessibility & WCAG → IC PDFs → Non Accessible Original PDFs → IC# non-accessible Pdfs → Folder