This tutorial describes how to copy a Google Form and customize it as your own. Once your form is created, you will be able to send it out as a fillable form to teachers. Once teachers fill out and submit the form, their responses are captured by your form. You will be able to view the responses as a summary or individually.
Once you copy the Google form, customize it with your name and store it in an Implementation Support Visits folder in your Google Drive, you will be able to use your newly created form going forward without repeating this step.
Summary of steps:
- Go to: CPM Implementation Support Visit - Information Form.
- Click the blue rectangle "Make a copy"
- Rename the form with your first and last name.
- Create a folder for your Implementation Suport Visits and store this Google Form there.
Additional Notes:
- Store your document within your Implementation Support Visits folder by either moving the document to that folder.
- To create a folder:
- Click the folder icon at the top.
- Then click the +folder icon at the bottom of the window. (See icon image in step 2 bleow.)
- Name your folder.
- Then click the folder name and click "Move" to move your form to this folder.
- Open your Google form you created.
- In the upper right corner, click "Send".
- You have two choices for sending. See below.
First Choice for Sending: Send an email directly to the teacher from the form.
- Select Icon: Select the envelope icon.
- Email: Add the teacher emails who are requesting an Implementation Support visit. Separate each email with a comma.
- Message: Be sure to have clear instructions for the recipient.
- Checkbox: Click the checkbox to include the Google form.
- Send.
Second Choice for Sending: Send the teacher a personal email with a link to the Google form.
- Link Icon: Select the link icon.
- Shorten URL: A long link will show. Click the checkbox for a shorten URL.
- Copy: Click "Copy". Then paste the link in an email that you compose and send to teachers.
The Google form the participants get, DOES NOT look the same as the form you have. You will be able to see the responses, but the teachers filling out the form will not be able to view all of the responses from everyone who responds to your Google form. Only you will be able to see all of the responses as long as you DO NOT send them the link to YOUR form or share your form! Always send teachers the form using one of the two methods described above.
Do a test before sending your form. First send the form to your own private email. Then fill out the form and submit. View your Google form logged in as a CPM teacher leader. You should have 1 response. Check to make sure the response is accurate.
Additional Notes:
- Click on the Responses tab to view responses from anyone using your form.
- While you can view a summary of all of the answers, you will usually want to view individual responses. Click "Individual".
- To toggle through all of the individual responses, click the arrows before and after the number of responses.
